Instructions for SyncScript Transcriber Applicant Test, Study Guides, Projects, Research of Marketing

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Transcriber Applicant

Instructions

Thank you for your interest in being a contractor with SyncScript as a Transcriber! Below you

will find the instructions for completing the two-part test. We require a seven minute sample

transcription file and a grammar test to be completed. Once we receive both, we will review

and respond via email with your results within three business days. Good luck!

PART 1: AUDIO TEST To download this audio file, click the link below: Transcriber Audio Test The test audio file is approximately seven minutes long. As a general rule of thumb, one hour of sound will take about four hours to transcribe. As a new transcriptionist, this seven-minute file will take about 45 - 60 minutes. You will get faster with experience, though if you find it’s takes a lot more than an hour, your speed may prohibit you from earning a decent wage in transcription and this may not be the right position for you. This will take you to Dropbox and the audio file will show in the middle of the page. In the upper right hand corner, click on the icon with the three dots “…” and choose “download.” The audio file will start to download. EXPRESS SCRIBE We recommend using Express Scribe to transcribe the audio file. It is compatible with foot pedals or shortcut keys to control the audio (see instructions below to use the hot-keys to control audio). And it is also free! Here is the link to download: http://www.nch.com.au/scribe/ Follow the instructions on the website to download the free version of Express Scribe. There is also a version for Mac available (will automatically start downloading): http://www.nch.com.au/components/scribemaci.zip Once you have downloaded Express Scribe, you can load the audio file that is located in Dropbox into Express Scribe.  In Express Scribe, go to “File”  “Load dictation file(s)”  Choose the file “SyncScript _TranscriberAudioTest” that was downloaded from Dropbox (the “Transcriber Audio Test” above) OR  Drag and drop the file into Express Scribe

 Footer – page numbers – Calibri – font size 10 – unbolded – centered (format so page numbers automatically change) Page 4 of 7  Margins – 1” on all sides  Transcripts should be typed in Calibri 11  Documents should be single spaced  “M:” tag is used for when the moderator is speaking  “R:” tag is used before each respondent speaks  Skip a line in between speakers (See the sample transcript section below.) When setting up the Microsoft Word document for the “M:” or “R:” before each speaker, there are a few different ways this can be done. You will just need to find the way that works fastest for you:  Type “M:” or “R:” before each speaker  Set up a template that has “M:” and “R:” repeating down the page and use the down arrow to change speakers. (Only really works with an interview. If there are multiple respondents, additional “R:” tags will need to be added in.)  Use Word AutoCorrect to shorten the number of keystrokes. (See instructions below) WORD AUTOCORRECT SETTINGS You can use AutoCorrect in Microsoft Word to create the “M:” and the “R:” notations in the transcript file. For Microsoft Office 2007/2010/2013/2016:  Click File (top left corner) of Microsoft Word  Click “Word Options”  Click “Proofing”  Click “AutoCorrect Options”  On the “AutoCorrect” tab, make sure the “Replace text as you type” check box is selected.  In the “Replace” box, type “M” (no quotes around M, just the letter M)  In the With box, type “M:” (again, no quotes, just M colon)  Click Add.  Do the same steps for the letter R. In the “Replace” box, type “R” (no quotes around R, just the letter R)  In the With box, type “R:” (again, no quotes, just R colon)  Click Add. Now when you are in Word, you can just type a capital M or R and it will automatically put the colon after it.

TRANSCRIPTION TAGS The following transcription tags can be used within a transcript when needed (be sure to follow exact bracket/capitalization format):  [LAUGHTER] – This tag can be used to indicate laughter. Use sparingly, as this can clutter up a transcription file. Use the [LAUGHTER] tag if you are unable to capture speech because of laughter, or you feel it is pertinent to the file to show emotion.  [INAUDIBLE 1:12:03.0] – If you are unable to understand what a speaker is saying, use the [INAUDIBLE] tag. We HIGHLY recommend that once you have completed the file to go back and see if you can try and decipher them. Inaudible tags should be kept to a minimum. Every time an inaudible tag is typed, you will need to enter the time within the audio (a timestamp) in the brackets.  [INAUDIBLE sounds like: what you think they’re saying] – If you are not 100% sure of what the speaker said, but you think you heard them correctly, you can use the [INAUDIBLE sounds like: XX] tag. Only use this if you think it makes sense in the context of the sentence. Again, the [INAUDIBLE sounds like: XX] tag should be kept to a minimum.  [CROSSTALK] – If you are unable to understand what a speaker is saying because multiple people are talking at the same time, use the [CROSSTALK] tag. Again, try as much as possible to keep them to a minimum.  [PAUSE] – If there is a pause in the audio where nobody is talking, the moderator stepped out of the room, or the respondents are working on an activity and it is quiet for more than five seconds, use the [PAUSE] tag.  [ph] – If a word is used that you are unable to find in a Google search, spell the word phonetically and use the [ph] tag. This is commonly used for proper names. Only use this for the first instance of the word in the transcript. Do not continue to use the [ph] for any subsequent uses of the same word. VERBATIM TIPS AND TRICKS

 Name (first, last)  Email  Phone number PART 2: GRAMMAR/PUNCTUATION TEST Here is the link to the grammar/punctuation test: Transcriber Grammar Test The grammar/punctuation test is a multiple choice test. Just go through the online form and choose the correct answer. Make sure to hit submit at the bottom of the page to send us the results. HELPFUL HINTS  Most new transcribers find it will take about one hour to transcribe 15 minutes of audio. Of course, the more you transcribe, the quicker you become.  Test transcripts are graded on verbatim accuracy, formatting and proper usage of punctuation and grammar.  Always run a spell check.  Be careful to check all proper nouns, spelling mistakes, and common grammar mistakes, ex: there, they’re, their.  Re-listen to the audio and decipher as many [INAUDIBLE] tags as possible.  The sooner you submit your documents, the sooner you can start accepting work. Timing is not graded, but keep in mind that we have work waiting to assign, so don’t wait weeks to submit your test file. The sooner, the better! GOOD LUCK!