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Stanley E. Portny, PMP
Internationally recognized expert in
project management
Learn to:
- Organize and schedule projects efficiently
and effectively
- Motivate any team to gain maximum
productivity
- Assess risks, manage changes, maintain
communication, and live up to
expectations
- Plan for resources and stay within a
budget
Project
Management
3rd Edition Making Everything Easier!
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Project Management For Dummies®^ , 3rd Edition Published by Wiley Publishing, Inc. 111 River St. Hoboken, NJ 07030- www.wiley.com
Copyright © 2010 by Wiley Publishing, Inc., Indianapolis, Indiana
Published simultaneously in Canada
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10 9 8 7 6 5 4 3 2 1
About the Author
Stan Portny, president of Stanley E. Portny and Associates, LLC, is an internationally recognized expert in project man- agement and project leadership. During the past 30 years, he’s provided training and consultation to more than 150 public and private organizations in consumer products, insurance, pharmaceuticals, fi nance, information technology, telecommunications, defense, and healthcare. He has devel- oped and conducted training programs for more than 50, management and staff personnel in engineering, sales and marketing, research and development, information systems, manufacturing, operations, and support areas.
Stan combines an analyst’s eye with an innate sense of order and balance and a deep respect for personal potential. He helps people understand how to control chaotic environments and produce dramatic results while still achieving personal and professional satisfaction. Widely acclaimed for his dynamic presentations and unusual ability to establish a close rapport with seminar participants, Stan specializes in tailoring his training programs to meet the unique needs of individual organizations. His clients have included ADP, ADT, American International Group, Burlington Northern Railroad, Hewlett Packard, Nabisco, Novartis Pharmaceuticals, Pitney Bowes, UPS, Vanguard Investment Companies, and the United States Navy and Air Force.
A Project Management Institute–certifi ed Project Management Professional (PMP), Stan received his bachelor’s degree in electrical engineering from the Polytechnic Institute of Brooklyn. He holds a master’s degree in electrical engineering and the degree of electrical engineer from the Massachusetts Institute of Technology. Stan has also studied at the Alfred P. Sloan School of Management and the George Washington University National Law Center.
Stan provides on-site training in all aspects of project management, project team building, and project leadership. He can work with you to assess your organization’s current project-management practices, develop planning and control systems and procedures, and review the progress of ongoing proj- ects. In addition, Stan can serve as the keynote speaker at your organization’s or professional association’s meetings.
To discuss this book or understand how Stan can work with you to enhance your organization’s project-management skills and practices, please contact him at Stanley E. Portny and Associates, LLC, 20 Helene Drive, Randolph, New Jersey 07869; phone 973-366-8500; e-mail [email protected]; Web site www.StanPortny.com.
Dedication
To my wife, Donna; my son, Brian; and my son and daughter-in-law, Jonathan and Marci. May we continue to share life’s joys together.
Author’s Acknowledgments
Writing and publishing this book was a team effort, and I would like to thank the many people who helped to make it possible. First, I want to thank Tracy Boggier, my acquisitions editor, who fi rst contacted me to discuss the pos- sibility of my writing this third edition of my book. Thanks to her for making that phone call, for helping me prepare the proposal, for helping to get the project off to a smooth and timely start, for coordinating the publicity and sales, and for helping to bring all the pieces to a successful conclusion.
Thanks to Georgette Beatty, my project editor, and Amanda Langferman, my copy editor, for their guidance, support, and the many hours they spent pol- ishing the text into a smooth, fi nished product. And thanks to Anita Griner, my technical reviewer, for her many insightful observations and suggestions.
Finally, thanks to my family for their continued help and inspiration. Thanks to Donna, who never doubted that this book would become a reality and who shared personal and stylistic comments as she reviewed the text countless times while always making it seem like she found it enjoyable and enlightening. Thanks to Brian, Jonathan, and Marci, whose interest and excitement helped motivate me to see the third edition of this book through to completion.
Publisher’s Acknowledgments
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Some of the people who helped bring this book to market include the following:
Acquisitions, Editorial, and Media Development
Senior Project Editor: Georgette Beatty (Previous Edition: Chad R. Sievers) Acquisitions Editor: Tracy Boggier Copy Editor: Amanda M. Langferman (Previous Edition: Pam Ruble) Assistant Editor: Erin Calligan Mooney Editorial Program Coordinator: Joe Niesen Technical Editor: Anita E. Griner, MBA, PMP Editorial Manager: Michelle Hacker Editorial Assistant: Jennette ElNaggar Cover Photo: iStock Cartoons: Rich Tennant (www.the5thwave.com)
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xii Project Management For Dummies, 3rd Edition
Introduction
P
rojects have been around since ancient times. Noah building the ark, Leonardo da Vinci painting the Mona Lisa, Edward Gibbon writing The Decline and Fall of the Roman Empire, Jonas Salk developing the polio vaccine — all projects. And, as you know, these were all masterful successes. (Well, the products were a spectacular success, even if schedules and resource budgets were drastically overrun!)
Why, then, is the topic of project management of such great interest today? The answer is simple: The audience has changed and the stakes are higher.
Historically, projects were large, complex undertakings. The first project to use modern project-management techniques — the Polaris weapons system in the early 1950s — was a technical and administrative nightmare. Teams of specialists planned and tracked the myriad of research, development, and production activities. They produced mountains of paper to document the intricate work. As a result, people started to view project management as a highly technical discipline with confusing charts and graphs; they saw it as inordinately time-consuming, specialist-driven, and definitely off-limits for the common man or woman!
Because of the ever-growing array of huge, complex, and technically chal- lenging projects in today’s world, people who want to devote their careers to planning and managing them are still vital to their successes. Over the past 25 to 30 years, however, the number of projects in the regular workplace has skyrocketed. Projects of all types and sizes are now the way that organiza- tions accomplish their work.
At the same time, a new breed of project manager has emerged. This new breed may not have set career goals to become project managers — many among them don’t even consider themselves to be project managers. But they do know they must successfully manage projects to move ahead in their careers. Clearly, project management has become a critical skill, not a career choice.
Even though these people realize they need special tools, techniques, and knowledge to handle their new types of assignments, they may not be able or willing to devote large amounts of time to acquiring them, which is where this book comes in. I devote this book to that silent majority of project managers.
2 Project Management For Dummies, 3rd Edition
About This Book
This book helps you recognize that the basic tenets of successful project management are simple. The most complex analytical technique takes less than ten minutes to master! In this book, I introduce information that’s nec- essary to plan and manage projects, and I provide important guidelines for developing and using this information. Here, you discover that the real chal- lenge to a successful project is dealing with the multitude of people whom a project may affect or need for support. I present plenty of tips, hints, and guidelines for identifying key players and then involving them.
But knowledge alone won’t make you a successful project manager — you need to apply it. This book’s theme is that project-management skills and tech- niques aren’t burdensome tasks you perform because some process requires it. Rather, they’re a way of thinking, communicating, and behaving. They’re an integral part of how we approach all aspects of our work every day.
So I’ve written the book to be direct and (relatively) easy to understand. But don’t be misled — the simple text still navigates all the critical tools and techniques you’ll need to support your project planning, scheduling, budget- ing, organizing, and controlling. So buckle up!
I present this information in a logical and modular progression. Examples and illustrations are plentiful — so are the tips and hints. And I inject humor from time to time to keep it all doable. My goal is that you finish this book feeling that good project management is a necessity and that you’re determined to practice it!
Conventions Used in This Book
To help you navigate through this book, I use the following conventions to help you find your way:
✓ I use italics to point out new words and to alert you to their definitions, which are always close by. On occasion, I also use italics for added emphasis. ✓ I use bold text to indicate keywords in bulleted lists or to highlight action parts in numbered lists.
✓ I put all Web sites in monofont.
When this book was printed, some Web addresses may have needed to break across two lines of text. If that happened, rest assured that I haven’t put in any extra characters (such as hyphens) to indicate the break. So, when using one of these Web addresses, just type in exactly what you see in this book, pretending as though the line break doesn’t exist.
