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ASSIGNMENT 1 FRONT SHEET
Qualification BTEC Level 5 HND Diploma in Computing Unit number and title Unit 06: Managing a Successful Computing Project Submission date Date Received 1st submission Re-submission Date Date Received 2nd submission Student Name Hồ Ngọc Khánh Student ID GCS Class GCD0901 Assessor name Lý Quỳnh Trân Student declaration I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that making a false declaration is a form of malpractice. Student’s signature Khanh Grading grid P1 P2 P3 P4 M1 M2 D
Summative Feedback: Resubmission Feedback:
Grade: Assessor Signature: Date: IV Signature:
- Part 1: Project Management (P1 – P2 – P3 – M1)
- I. Introduction (about the chosen scenario)
- II. Project initialization (P1)..................................................................................................................................
- III. Project Management Plan: (P2)
- SCOPE:..........................................................................................................................................................
- TIME :
- COMMUNICATION:
- RISKS:
- RESOURCES: Tools (hardware, software) and human
- COST ESTIMATION:
- IV. Planning (P3)
- Project Management Plan
- WBS (Work Breakdown Structure)
- Gantt Chart
- V. Comprehensive Project Management (M1)
- Part 2: Research (P4 – M2)
- I. Secondary Research:......................................................................................................................................
- II. Primary Research
- III. Evaluate the accuracy and reliability of different research methods applied...........................................
- Figure 1: SLACK TEAM FIGURES AND TABLES
- Figure 2: SLACK SUPPORTING TOOLS AND APPLICATIONS
- Figure 3: SLACK INVITATION
- Figure 4: WORKING SURFACE OF MICROSOFT PROJECT
- Figure 5: INSERTING TASK NAME/LIST.......................................................................................................................
- Figure 6: INSERTING START DATE AND FINISH DATE
- Figure 7: ADD TASK TO TIMELINE
- Figure 8: MY TEAM'S GITHUB
- Figure 9: GITHUB MANUAL #1
- Figure 10: GITHUB MANUAL #2
- Figure 11: GITHUB MANUAL #3
- Figure 12: GITHUB MANUAL #4
- Figure 13: BOTTOM-UP COST ESTIMATING
- Figure 14: WORK BREAKDOWN STRUCTURE
- Figure 15: GANTT CHART OF INCEPTION AND PLANNING PHASE
- Figure 16: GANTT CHART OF CONSTRUCTION PHASE
- Figure 17: GANTT CHART OF DELIVERY AND PRESERVATION PHASE
- Figure 18: MIND MAP OF PROJECT MANAGEMENT
- Figure 19: DELL
- Figure 20: DELL'S STRATEGY: INCREASING FEEDBACK LOOP.....................................................................................
- Figure 21: AUTOMATTIC
- Figure 22: AUTOMATTIC'S STRATEGY: SETTING HEALTHY BOUNDARIES
- Figure 23: ELASTIC
- Figure 24: ELASTIC'S STRATEGY: IMPROVE COMMUNICATIONS
- Figure 25: REMOTE WORKING QUESTIONNAIRE
- Figure 26: QUESTION - EMPLOYEES' THOUGHTS ABOUT THEIR JOBS
- Figure 27: QUESTION - EMPLOYEES' THOUGHTS ABOUT NEW SYSTEM FOR REMOTE WORKING
- Figure 28: QUESTION - EMPLOYEES' THOUGHTS ABOUT THE NEW WORKING SYSTEM
- Figure 29: QUESTION - EMPLOYEES' THOUGHTS ABOUT MENTAL PROBLEMS
- Figure 30: QUESTION - EMPLOYEES' THOUGHTS ABOUT REMOTE WORKING..........................................................
- Figure 31: QUESTION - EMPLOYEES' THOUGHTS ABOUT USING SLACK
- Figure 32: QUESTION - EMPLOYEES' THOUGHTS ABOUT THEIR JOBS
- Table 1: PROJECT CHARTER
- Table 2: MILESTONES TABLE
- Table 3: COMMUNICATION MATRIX
- Table 4: RISK BREAKDOWN STRUCTURE....................................................................................................................
- Table 5: PROJECT RISK MATRIX..................................................................................................................................
- Table 6: PROJECT COST ESTIMATING TABLE..............................................................................................................
- Table 7: PROJECT MANAGEMENT TABLE...................................................................................................................
Project Budget $ 16 , Approved Date 26 th^ November 2021 Impact Of Project For people to purchase groceries safely during the Covid-19 pandemic TEAM MEMBER Name Department Email Project Manager Ho Ngoc Khanh Management, Research [email protected] Team Member Nguyen Duc Dung Research [email protected] Huynh Thi Kim Lam Development [email protected] Dinh Gia Bao Development [email protected] Doan Tran Vinh Kha Development [email protected] Nguyen Khanh Nam Development [email protected] MAIN AIMS OF THE PROJECT As we have to work remotely, there are still some targets that we have been putting out so that we can base on them to evaluate the success factors of the project and also examine the process of implementation. We all agree that the project must be given to the users with full potential and functions. Furthermore, the process of implementation should be work-friendly, which means the experience when members working remotely has to be comfortable but productive. Overall, the main aims of the project are finding the impact of working remotely on members. OBJECTIVES OF THE PROJECT
- Develop an E-commerce system with friendly UI/UX
- Develop an E-commerce system which works beautifully
- Provide extra function to the system so the customers will feel easier to work with the application
- Encounter some good and bad remote working environments
- Putting out solutions to solve some problems around bad working environments or terrible
quality of video and Internet
- Provide an amazing application which manage work remotely to cut the cost of hiring new employee
- Offering some ideal methods to improve the quality of the project SCOPE This project is created for the people who are in lockdown and unable to buy groceries for the needs. This project will be a small website where people can order things online right at home while still distancing from crowded places for safety. This website will sort out customers and groceries so people can easily purchase stuff from it
- A system which can notify people about the sale products
- A system which can help people stick to their budget
- A ranking system to show the best seller products PROJECT MILESTONES
- Inception Phase : Sketch Ideas, Select members, Find for stakeholders Start: 1st^ October 2021 – End: 10th^ October 2021. Status: Complete
- Planning Phase : Planning, Study Cases, Risks or Challenges Start: 10th^ October 2021 – End: 30th^ October 2021. Status: Proceeding
- Construction Phase : Start: 30th^ October 2021 – End: 30th^ December 2021. Status: Awaiting
- Delivery and Preservation Phase : Start: 30th^ December 2021 – End: 30 th^ December 2021. Status: Awaiting Table 1 : PROJECT CHARTER
III. Project Management Plan: (P2)
1. SCOPE:
The project will be proceeded in four months. The aftermath of the report is showing the impact of working remotely to generate an E-commerce website to serve people in the Covid- 19
CONSTRUCTION
- Using the project management tools for remote working such as Slack to control human resource during the project time
- Complete Front-end code, Back-end code and Database for implementing ABC App using GitHub tool
- Testing and ready to delivery Tools: GitHub, Slack 30 th^ October 2021 – 30 th^ November 2021 Awaiting DELIVERY
- Delivery the products to customers 30 th^ November 2021
- 5 th^ December 2021 Awaiting PRESERVATION
- Maintain the quality of product 30 th^ November 2021
- 30 th^ December 2021 Awaiting Table 2 : MILESTONES TABLE
3. COMMUNICATION:
My team is recommended to stay home completely and protect ourselves from going outside so we are fully remote team COMMUNICATION MATRIX COMMUNICATION PURPOSE FREQUENCY AUDIENCE OWNER
TOOLS FOR
MANAGEMENT
Opening Meeting Introduce about the project and the problem of working remotely Once Team members Team Manager Google Meet Research Team Meeting Make research deeply about the problems: benefits, Weekly Research Team Team Manager Google Meet
drawbacks, future potential Development Team Meeting Make research about improving the quality of working environments Weekly Development Team Team Manager Google Meet Progress Meeting Display work of member after every month to show how progressive each team member is Monthly Team Member Team Manager Google Meet Project Status Report Team members will report the status of the report and how the progress is going Monthly Team Member Team Manager Google Meet, Slack Table 3 : COMMUNICATION MATRIX HOW TO IMPROVE COMMUNICATION FOR REMOTE TEAM: (Hastwell, 2020)
- Show empathy, and remember we’re all human For companies new to remote work, it's critical to realize that there will undoubtedly be a learning curve — especially if your staff isn't very tech-savvy.
- Say “good morning” One of the most difficult changes for employees while working remotely is the loss of human connection and organization.
- Convert in-person meetings to video meetings When you work from home, it's easy to get isolated not only physically, but also psychologically and emotionally. This endangers both one's health and one's work happiness.
- Build camaraderie with a virtual “water cooler” Give your staff a place to chat about things other than work.
- Invest in internal messaging tools If your organization does not already have an internal messaging system, now is an excellent moment to implement one. The numerous brief discussions you're used to having in person must continue, but in a new medium.
Unclear Research Project Risk Product Engineering Design Functionality Interfaces Testability Code and Unit test Feasibility Testing Implementation Engineering specialties Maintainability Reliability Security Development Environment Development Process Process Control Product Control Development System Capacity Reliability System Support Management Process Planning Project organization Management experience Management Methods Quality Assurance Working Environment Cooperation Communication Program Constraints Resources Staff Budget Facilities Contract Restrictions Dependencies Type of Contract Table 4 : RISK BREAKDOWN STRUCTURE
PROJECT RISK MANAGEMENT
Project Risk Matrix RISK CATEGORY RISK DESCRIPTION LIKELIHOOD CONSEQUENCE Employees Disconnected employee’s problem leads to lack of communication High Extreme Distracted employees lead to lack of engagement to the work High Extreme Working Condition Cybersecurity concerns Moderate High Bad working environment Low Moderate Unstable Internet access Moderate Moderate Long responses and delay virtual calls Low Moderate Mental problems Some employees may feel isolated and mentally draining Moderate High Willpower decrease due to distractions at home Low High Work/Time Management Employees may have bad time management, which leads to latency High Moderate Less engagement can lead to misunderstanding during the process Moderate High Technical Scope and objective being misunderstood Low Extreme Changing requirements Low High Testing phase doesn’t cover enough Low High Table 5 : PROJECT RISK MATRIX
5. RESOURCES: Tools (hardware, software) and human
- Human Resource Management: Slack Management tool Slack is described like the Discord server for organizations and companies but more professional and easier to use among other organizational management application Figure 1 : SLACK TEAM Here are some amazing features that Slack has which make us believe and choose Slack as our project management application o Project-friendly structure o Integrate your other tools o Easy, automated reminders o Task list management o Easy note-taking o Collaborate with posts o Powerful search capabilities o Custom shortcuts and slash commands o Audio and video calls o Useful bots
To call audio or video, to will go to Browse and Apps and add Zoom extension to the channel. Slack supports a ton of amazing tools and application for us to connect and keep up with the work. Figure 2 : SLACK SUPPORTING TOOLS AND APPLICATIONS To add members to the channel, we can easily add them by entering the emails or they can do it by themselves Figure 3 : SLACK INVITATION
2. Add Start and Finish Dates to Each Task: To input start and end dates, click the Start cell next to the first task and type in a date (if you click the down arrow in the cell, a calendar will appear, and you can use that to select a date). Then move your cursor to the Finish row and input an end date. In the Duration row, Microsoft will automatically input the amount of time it will take to accomplish the operation. As you enter dates, you'll see that bar charts appear in the timeline in the right-hand window. Figure 6 : INSERTING START DATE AND FINISH DATE 3. Add Tasks to the Timeline: To add tasks to the Timeline, go to the View tab and then click the Timeline bar above the task list. Then, right-click on a Task cell, select Add to Timeline from the menu, and click to add the task to the timeline. Figure 7 : ADD TASK TO TIMELINE
- Hardware and Software Management: the stake is at 5,000 US dollars and below are everything we need to pay for directly and indirectly o Hardware: Equipment, working environment, office space, raw materials and so on o Software: Application license, software, consultant fees and so on o Code Sharing and Managing system: GitHub https://github.com/khanhhnfgw/Web-design-and-development For the code sharing and management system, we use GitHub. Easily, GitHub is the most used tool for sharing, develop and review code of a specific project. Figure 8 : MY TEAM'S GITHUB Here is a manual of how to use GitHub
- Navigate to the repository's home page on GitHub.
- Above the list of files, using the Add file drop-down, click Upload files. Figure 9 : GITHUB MANUAL #
