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Assignment for Bsc(Hons) Computer System Engineering First Semester
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Student ID Reg No. Family Name Suwal Given Name Luminous Enrolment Year 2022 Section B Semester First Email [email protected] UNIT DETAILS Unit Title Professional Practice Unit Code Y/615/ Assessor Name Sakshi Pokharel Issued Date June 29, 2022 Assignment Title Enhancing Professional Practices Assignment No 1/1 Submission Date Sept 7, 2022 Qualification BTECH HND IN COMPUTING Campus ISMT
STUDENT ASSESSMENT SUBMISSION AND DECLARATION When submitting evidence for assessment, each student must sign a declaration confirming that the work is their own. Student Name (^) Luminous Suwal Assessor Name Sakshi Pokhrel Issue Date (^) June 29, 2022 Submission Date (^) Sept 7, 2022 Programme (^) BTECH HND IN COMPUTING Unit Name (^) Professional Practice Assignment Title (^) Enhancing Professional Practices Plagiarism Plagiarism is a particular form of cheating. Plagiarism must be avoided at all costs and students who break the rules, however innocently, may be penalized. It is your responsibility to ensure that you understand correct referencing practices. As a university level student, you are expected to use appropriate references throughout and keep carefully detailed notes of all your sources of materials for material you have used in your work, including any material downloaded from the Internet. Please consult the relevant unit lecturer or your course tutor if you need any further advice. Student Declaration 1 | P a g e I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that making a false declaration is a form of malpractice. Student signature: Date: Pearson Education 2018 Higher Education Qualifications
Figure 1 GANTT CHART for activities prior to the event. For the preparation of the event, first of all we had to make a plan what to do, how to do and who will do it. We formed a group and then started brain storming for the idea of event. We attended a team meeting and discussed on each members roles and task and also our financial status starting with budget allocation. After the planning phase, we started allocating all the resources we needed for the event according to our requirements. We also had to make a detailed document for the plan of the event. We also promoted our event and most importantly we made a contingency plan to ensure the success of the event. Financial status: For the event we had to allocate the budget carefully. We were expecting at least 30 employees to attend the meeting so we had to book a large auditorium that could seat 60 without any problem. We also needed an outdoor center for activities and seminar rooms and one with computers for workshop. Hence, we selected Everest hotel which cost us total of Rs.2, 00,000. Promoting the event costed about Rs.20, 000. Completing all the tasks listed helped the event run smoothly. Now for the event, I designed another detailed professional schedule which will include all activities involved in the event. I have created this schedule using “GANTT CHART” as shown: 6 | P a g e
GANTT CHART DATABASE DESIGN AND DEVELOPMENT TRAINING EVENT Luminous TECH Project Start time: Activities Start time End time DURATION DAY 1 Resgistration 8:00 AM 9:00 AM 1hr Welcome Speech 10:00 AM 10:30 AM 30min Ice breaker activites 10:30 AM 10:45 AM 15min Introduction to Database 10:45 AM 12:00 PM 1hr 15min Tea break 12:00 PM 12:15 PM 15min Seminar on Database design and development 12:15 PM^ 2:30 PM^ 2hr 15min Lunch Break 2:30 PM 3:15 PM 45min Intro to UI Design 3:15 PM 4:00 PM 45min DAY 2 Workshop for creating a Database 10:00 AM^ 12:00 PM^ 2hrs Making GU Interface 12:00 PM 1:00 PM 1hr Lunch Break 1:00 PM 1:45 PM 45min PHP presentation 1:45 PM 2:30 PM 45min DBMS Connection 2:30 PM 3:00 PM 30min Team dynamics workshop 3:00 PM 3:45 PM 45min Team work activity 3:45 PM 4:15 PM 30min 10 11 12 1 2 3 4 8:00 AM 24-Jul 25-Jul 8 9 Time (Hourly) Figure 2 Schedule for the event. Justification of time in Gantt chart Registration for the participants began 2 hours earlier than the program. The event officially started with the introduction of the host and the team followed by welcome speech. Some special guests were invited and welcomed. After a warm welcome, an ice breaking activity was conducted to establish a relation with the audience for about 15 minutes. Then the audience were made familiar with the topic “to Database”. After a short tea break, a seminar was conducted on “Database design and development” which lasted till 2:30 pm. Then it was time for a lunch break and then day one ended with introduction to UI design after the lunch break. On second day, a workshop was conducted to help learn develop a database. The knowledge of graphical user interface was also provided. Since the workshop was a bit long, it was time for lunch break. There was a presentation about PHP and information about making a database connection with php. Finally there was a presentation on team dynamics and a group activity for making a database management system. 7 | P a g e
Use of Communication Styles Interaction between people to exchange ideas, information, emotions and knowledge through speech, writing, body language, gestures or signals is communication. We made use of different communication styles during the event for various purposes like invitation, speech, conferences, communicating with colleagues and communication with guests. The communication styles that have helped us design and deliver this training event to the audience.
Importance of communication in my event Use of these different communication styles in different places made the training event possible. From sharing a small information with colleagues to delivering a speech to audiences, communication was used everywhere. It helped me to connect with my colleagues, and audience as well as to provide a detailed report to the superior. Use of Time Management Skills Time management is the way of planning and making conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. Hence, time management skill is the most for organizing any kind of event. I have used time management skills to effectively plan the training event with minimum and smart efforts. Various time management skills that made this event effective are:
Figure 5 Definition of Team and Team Dynamics (Slide 2) Figure 6 Purpose of a team (Slide 3) This slide shows the purpose behind forming a team. 13 | P a g e
Figure 9 Strategies for improving Team Dynamics (Slide 6) This slide show different strategies that can help improve team dynamics in a team. Figure 10 End of the slide (Slide 7) Some interactive links used while presenting the presentation are: https://www.orangeworks.ie/blog-team-dynamics/#:~:text=Team%20dynamics%20in%20the %20workplace,and%20an%20improved%20bottom%20line. https://www.actioncoach.com.au/blog/the-importance-of-team-dynamics-and-how-to- improve-yours 15 | P a g e
https://www.rallybright.com/understanding-team-dynamics Importance of Team Dynamics Team dynamics are the skills required to do effective team work to achieve the common goal efficiently. Having a good team dynamics is worth the time and effort it takes because they affect innovation, output, and efficiency. Because group work is essential to organizations, enhancing group dynamics can result in better work outcomes, satisfied customers, and increased profitability. Therefore team dynamics plays a huge role in the success of a project and team. Some other importance of team dynamics are explained below in brief:
Shaper: Shapers are usually extroverted and dynamic and push their team to get better. They enjoy stimulating others, questioning norms and shakes things up to ensure that all possibilities are considered and that the team doesn’t become complacent. Implementer: They are the one who turns the team’s idea into action and get things done. They are conservative, disciplined, and highly organized individuals who work systematically and efficiently. Completer/Finisher: They are the one who see that projects are completed thoroughly and ensures that no errors or omissions have been made. People-Oriented role : In order to improve productivity, this role connects people and ideas. This also divided into three roles: Coordinator: They are the one who take on the traditional team-leader role and guide the team toward the objectives. They are calm and confident in their abilities to resolve any team issues. Team worker: They are the one who provide assistance and ensure that their team members are working together effectively. Resource Investigator: On behalf of the team, they are the ones that look into the choices, make connections, and bargain for resources. To assist the team in achieving its goals, they identify external stakeholders and collaborate with them. Our Team Work and Roles of Each Member Organizing any kind of event takes a lot of labor and coordination of many various aspects. While a single planner may be able to do much of this, a team is definitely required to oversee the event itself. This is because it will ensure that the event runs smoothly as possible int the most effective and stress-free manner. Hence, while conducting the event we had to work as a team in different scenarios. There were a lot of us and we were divided into team of three or four to achieve different objectives effectively. My team which consisted of three members was assigned to organizing a team building activity for all the trainees. To carry out this task we first divided the role of each member. Here are few details about each of the member along with their roles: 18 | P a g e
1. Luminous Suwal (My role): Since we had only three members in our team, there was a lot to do. I played different roles at different times. I was the one to think about what kind of activity we should do to make it effective for each participants and also make it fun. I researched on the best activity we can do from my contacts with some employees and presented my idea to the team. Hence I played the role of a planter as well as resource investigator. Critical evaluation of my performance Even though the event was completed without any problem and every member did their part well, I undoubtedly has some shortcomings. One of the issues is that my idea for the event lacked appropriate use of humor. Even though the presentation was knowledgeable, it became a bit less effective since the audience did not enjoy it much. I also need to improve my motivational and leadership skills. As a resource investigator for our team, I should be improving my communication skills to attract know and understand audience better and also to establish connection for effective launching and completion of the event. 2. Biraj Magar: He was the one who evaluated the ideas that I presented. He can think critically and make the best judgement. Hence he was the evaluator of our team. Besides this he was also the coordinator of our team. He was mature, confident and clearly saw what we needed to achieve. 3. Saroj Neupane: He played the main role in getting the work done. He was our implementer. He did the job delivering the idea of the team building activity to the audience. He was the one to actually make the participants involve in the activity and complete the objective of our team. Team Building Activity For practicing team dynamics, we conducted a team building activity for all the attendees which included an ice breaker tasks that help people get to know each other better. First everyone were divided in groups of 5-6 and then an activity sheet was provided with certain tasks that the team had to accomplish. The sample of the activity sheet is shown below: 19 | P a g e
