COMMUNICATION MANAGEMENT PLAN
ELECTRONIC BALLAST FOR 200W INDUCTION
LAMP
Date of Issue: < 07/09/2010 >
Document Revision #: < 1.0 >
Project Manager: < Dr. Farrukh Kamran >
docsity.com
Prepare for your exams
Study with the several resources on Docsity
Earn points to download
Earn points by helping other students or get them with a premium plan
Guidelines and tips
Prepare for your exams
Study with the several resources on Docsity
Earn points to download
Earn points by helping other students or get them with a premium plan
Communication Management Plan Example-Project Management In Engineering-Handout, Exercises of Software Project Management
This handout is to explain concepts of Engineering Project Management course with help of examples. It was distributed by Dr. Maaz Khan at Shree Ram Swarup College of Engineering and Management . It includes: Communication, Management, Plan, Electronic, Ballast, Induction, Lamp, Technical, Design, Meeting, Agenda
Typology: Exercises
2011/2012
1 / 5
This page cannot be seen from the preview
Don't miss anything!
Related documents
Partial preview of the text
Download Communication Management Plan Example-Project Management In Engineering-Handout and more Exercises Software Project Management in PDF only on Docsity!
COMMUNICATION MANAGEMENT PLAN
ELECTRONIC BALLAST FOR 200W INDUCTION
LAMP
Date of Issue: < 07/09/2010 >
Document Revision #: < 1.0 >
Project Manager: < Dr. Farrukh Kamran >
INTRODUCTION
This Communications Management Plan sets the communications framework for this project. It will serve as a guide for communications throughout the life of the project and will be updated as communication needs change. This plan identifies and defines the roles of persons involved in this project. It also includes a communications matrix which maps the communication requirements of this project. An in-depth guide for conducting meetings details both the communications rules and how the meetings will be conducted, ensuring successful meetings. A project team directory is included to provide contact information for all stakeholders directly involved in the project.
COMMUNICATIONS MANAGEMENT APPROACH
The Project Manager will take a proactive role in ensuring effective communications on this project. The communications requirements are documented in the Communications Matrix presented in this document. The Communications Matrix will be used as the guide for what information to communicate, who is to do the communicating, when to communicate it and to whom to communicate.
ROLES AND RESPONSIBILITIES
Project Sponsor
The project sponsor is the champion of the project and has authorized the project by signing the project charter. This person is responsible for the funding of the project and is ultimately responsible for its success. Since the Project Sponsor is at the executive level communications should be presented in summary format unless the Project Sponsor requests more detailed communications.
Key Stakeholders
Normally Stakeholders includes all individuals and organizations who are impacted by the project. For this project we are defining a subset of the stakeholders as Key Stakeholders. These are the stakeholders with whom we need to communicate with and are not included in the other roles defined in this section. The Key Stakeholders includes executive management with an interest in the project and key users identified for participation in the project.
Customer
As the customer who will be accepting the final deliverable of this project they will be informed of the project status including potential impacts to the schedule for the final deliverable or the product itself after the completion of the project.
COMMUNICATIONS MATRIX
The following table identifies the communications requirements for this project.
Communication Type
Objective of Communication Medium Frequency Audience Owner Deliverable
Kickoff Meeting Introduce the project team and the project. Review project objectives and management approach.
Face to Face Once^ Project Sponsor Project Team Stakeholders
Project Manager (^) Agenda Meeting Minutes
Project Team Meetings
Review status of the project with the team.
Face to Face Conference Call
Weekly (^) Project Team Project Manager (^) Agenda Meeting Minutes Technical Design Meetings
Discuss and develop technical design solutions for the project.
Face to Face As Needed^ Project Technical Staff
Technical Lead (^) Agenda Meeting Minutes
Monthly Project Status Meetings
Report on the status of the project to management.
Face to Face Conference Call
Monthly (^) PMO
Project Manager (^)
Project Status Reports
Report the status of the project including activities, progress, costs and issues.
Email Monthly^ Project Sponsor Project Team Stakeholders PMO
Project Manager (^) Project Status Report
GUIDELINES FOR MEETINGS
Meeting agenda
Meeting Agenda will be distributed 5 business days in advance of the meeting. The Agenda should identify the presenter for each topic along with a time limit for that topic. The first item in the agenda should be a review of action items from the previous meeting.
Meeting minutes
Meeting minutes will be distributed within 2 business days following the meeting. Meeting minutes will include the status of all items from the agenda along with new action items and the Parking Lot list.
Action items
Action Items are recorded in both the meeting agenda and minutes. Action items will include both the action item along with the owner of the action item. Meetings will start with a review of the status of all action items from previous meetings and end with a review of all new action items resulting from the meeting. The review of the new action items will include identifying the owner for each action item.
Meeting chair person
The Chair Person is responsible for distributing the meeting agenda, facilitating the meeting and distributing the meeting minutes. The Chair Person will ensure that the meeting starts and ends on time and that all presenters adhere to their allocated time frames.
SPONSOR ACCEPTANCE
Approved by the Project Sponsor.