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Table of Contents
1. Project Overview..................................................................................... 1.1 Purpose, Scope, and Objectives....................................................... 1.2 Assumptions, Constraints and Risks................................................ 1.3 Project Deliverables........................................................................ 1.4 Schedule and Budget Summary....................................................... 1.5 Evolution of the Plan...................................................................... 2. Project Management Process Plans...................................................... 2.1 Project Initiation ............................................................................ 2.1.1 Project Charter............................................................................... 2.1.2 Project Contract............................................................................. 2.1.3 Stakeholder Register...................................................................... 2.2 Project Planning............................................................................ 2.2.1 Work Breakdown Structure............................................................ 2.2.2 Project Schedule and Time Management Plan.............................. 2.2.3 Project Human Resource Management Plan................................. 2.2.4 Project Procurement Management Plan....................................... 2.2.5 Project Scope & Schedule Management Plan............................... 2.2.6 Project Budget and Cost Management Plan................................. 2.2.7 Project Quality Management Plan................................................ 2.2.8 Project Communications Plan....................................................... 2.2.9 Project Risk Management Plan...................................................... 3. Project Management Plan Attachments............................................... 3.1 Attachment A. __________________________............................. 3.2 Attachment B. __________________________.............................
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1. Project Overview
The concerned electronic ballast circuit for induction lamp is not being manufactured in Pakistan. Hence companies have to import the circuit from abroad which results in increase of cost. This imported circuit has their own electronic design which is difficult to understand and repair. One of the companies having this issue is Creative Electronics and Automation. They are importing this circuit at very high cost. They are also having repairing issues. Therefore we are making this project to resolve the given issue with our expertise.
1.1 Purpose, Scope, and Objectives
- The Electronic ballast project has been created to design and manufacture electronic ballast circuits for induction lamp in Pakistan. The costs associated with the successful design and implementation of this project will be recovered as a result of the increased profit.
- The business objectives for this project are to reduce costs associated with electronic ballast circuit for induction lamp.
1.2 Assumptions, Constraints and Risks
- To meet the objectives and the completion of this project, following assumptions has been made :
− The project will be completed on estimated schedule. − The amount of budget is in accordance to the project sponsor. − Project sponsor will provide the resources for hardware testing. − Quality of the project will be based of the percentage completion of the project. − Altium and Express PCB are the soft wares to be used for the simulation of the project.
1.3 Project Deliverables
The following deliverables must be met upon the successful completion of the electronic ballast project. Any changes to these deliverables must be approved by the project sponsor.
- Keep input voltage range 90V ac to 300V ac (LUX should be constant).
- Produce constant output voltage 220V ac (pure sinusoidal).
- Add short circuit protection.
- Provide under and over voltage shutdown.
- Line filtration
- Control Power factor 0.
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2. Project management process plans
2.1 project initiation
2.1.1 Project charter
Project description
The electronic ballast project will initiate the manufacturing of electronic ballast circuit for induction lamp in Pakistan. Companies will not import the circuit from aboard, therefore the cost of induction lamp will decrease. It will also help the companies to repair and remanufacture the circuit.
Project Objectives and Success Criteria
The objectives which mutually support the milestones and deliverables for this project have been identified. In order to achieve success on the electronic ballast project, the following objectives must be met within the designated time and budget allocations:
- Voltage regulation
- Line filtration
- H-bridge
- Micro controller coding
- Short circuit and open circuit protection
- Simulation
- PCB design
- Testing
Project stakeholders
Following are the stakeholders of the project.
- Project Sponsor (Creative Electronics And Automation)
- Project Manager (Dr. Farrukh Kamran)
- Project Team Sheikh Shahrukh Aqil zia Fahad Sohail
- Customer (User)
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Project Scope
The Electronic ballast project has been created to design and manufacture electronic ballast circuits for induction lamp in Pakistan. The costs associated with the successful design and implementation of this project will be recovered as a result of the increased profit.
Assumptions
To meet the objectives and the completion of this project, following assumptions has been made :
− The project will be completed on estimated schedule. − The amount of budget is in accordance to the project sponsor. − Project sponsor will provide the resources for hardware testing. − Quality of the project will be based of the percentage completion of the project. − Altium and Express PCB are the soft wares to be used for the simulation of the project.
Summary milestone
The project Summary Milestone Schedule is presented below. As requirements are more clearly defined this schedule may be modified. Any changes will be communicated through project status meetings by the project manager.
- Project Start 07/09/
- Complete Solution Design 29/11/
- Acquire Hardware and Software 06/12/
- Complete Solution Simulation with New Hardware/Software 11/01/
- Complete Solution Simulation and Testing 20/02/
- Deploy Solution 10/03/
Summary budget
The following table contains a summary budget based on the planned cost components and estimated costs required for successful completion of the project.
Summary Budget – List component project costs
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Contracting parties
This is a contract between the SAF Engineering Solutions (PVT) Co. Ltd and Creative Electronics & Automation Co. Ltd.
Project description
The electronic ballast project will initiate the manufacturing of electronic ballast circuit for induction lamp in Pakistan. Companies will not import the circuit from aboard, therefore the cost of induction lamp will decrease. It will also help the companies to repair and remanufacture the circuit.
Requirements
This project must meet the following list of requirements in order to achieve success.
- The solution must be tested in the lab prior to deployment
- Solution must be implemented without disruption to operations Additional requirements may be added as necessary, with project sponsor approval, as the project moves forward.
Project deliverables
The following deliverables must be met upon the successful completion of the electronic ballast project. Any changes to these deliverables must be approved by the project sponsor.
- Keep input voltage range 90V ac to 300V ac (LUX should be constant).
- Produce constant output voltage 220V ac (pure sinusoidal).
- Add short circuit protection.
- Provide under and over voltage shutdown.
- Line filtration
- Control Power factor 0.
Project approval requirements
Success for the Electronic ballast project will be achieved when a fully tested design of electronic ballast circuit for induction lamp and all technical documentation, is fully deployed within the time and cost constraints indicated in this charter. Success will be determined by the Project Sponsor who will also authorize completion of the project.
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Project manager
Dr .Farrukh Kamran E-mail : [email protected] Contact # : 0321-
Project team members
Sheikh Shahrukh E-mail : [email protected] Contact # : 0334-
Fahad Sohail E-mail : [email protected] Contact # : 0322-
Aqil zia E-mail : [email protected] Contact # : 0343-
Project sponsor
Creative Electronics & Automation E-mail : [email protected] Contact # : 051-4492001-
Signatures
Project Sponsor Creative Electronics and Automation Project Manager Dr. Farrukh Kamran
Dated : 01/09/
Project Management Plan
January 11, 2011
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Stakeholder management strategy
Stakeholder
Influence
Impact Assessment
Strategies
Mr. Shahzad Muhammad Khan
Accepting or rejecting the productbased on customer’s
needs.
Have strong impact on the working of the project as funds
are required for the smooth working of the project. Limitedfunds will put brakes in project
execution.
Adequate funds will be allocated for the project to perform different tasks without any problem. Also the funds will be utilized according to the laid downrules and procedures to effectively utilize the funds. Reports will be publishedto show project’s cost performance and to mitigate negative impacts on project.
Mr. Ammar-Ul-
Hassan
Strong influence onthe project as he is
managing andlooking after the project’s processes.
High degree of influence as he
is the head of sponsor
organization.
To perform all the tasks and responsibilities it is important that right people areassigned the tasks which they can perform well. Developing a project team is
important to accomplish the project’s tasks effectively and efficiently.
Dr. Farrukh
Kamran
Head of organization
and project done according to the laid
down rules.
Can have both positive andnegative impact on the project based upon the establishment of
project team.
Project will be executed efficiently and effectively and according to the rulesand procedures adopted by the organization which will help in gaining the
confidence of the organization head.
Mr. SheikhShahrukh
Influence at monitoring andcontrol level.
Strong impact.
By implementing the quality management components we will satisfy thecustomer needs of reliable and efficient product. Also the quality of the
project’s processes will be insured.
Mr. Fahad Sohail
Influence at closing
level.
Weak impact.
By giving support to the execution of the project we will reduce the impact of
scope lacking or schedule delay.
Mr. Aqil zia
Influence at execution level.
Strong impact.
By working on the hardware and simulation of the project we will make sure
that the project reaches the end of its life cycle.
docsity.com
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2.2 Project planning
2.2.1 Work breakdown structure
I NTRODUCTION
The Work Breakdown Structure presented here represents all the work required to complete this project.
OUTLINE VIEW
- Electronic Ballast for 200W Induction Lamp 1.1 Initiation 1.1.1 Evaluation & Recommendations 1.1.2 Develop Project Charter 1.1.3 Deliverable: Submit Project Charter 1.1.4 Project Sponsor Reviews Project Charter 1.1.5 Project Charter Signed/Approved 1.2 Planning 1.2.1 Create Preliminary Scope Statement 1.2.2 Determine Project Team 1.2.3 Project Team Kickoff Meeting 1.2.4 Develop Project Plan 1.2.5 Submit Project Plan 1.2.6 Milestone: Project Plan Approval 1.3 Execution 1.3.1 Project Kickoff Meeting 1.3.2 Verify & Validate User Requirements 1.3.3 Design System 1.3.4 Procure Hardware 1.3.5 Install Development System 1.3.6 Testing Phase 1.4 Control 1.4.1 Project Management 1.4.2 Project Status Meetings 1.4.3 Risk Management 1.4.4 Update Project Management Plan 1.5 Closeout 1.5.1 Audit Procurement 1.5.2 Document Lessons Learned 1.5.3 Update Files/Records 1.5.4 Gain Formal Acceptance 1.5.5 Archive Files/Documents
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TABULAR VIEW
Level 1 Level 2 Level 3 Electronic Ballast for 200W Induction Lamp
1.1 Initiation 1.1.1 Evaluation & Recommendations 1.1.2 Develop Project Charter 1.1.3 Deliverable: Submit Project Charter 1.1.4 Project Sponsor Reviews Project Charter 1.1.5 Project Charter Signed/Approved 1.2 Planning 1.2.1 Create Preliminary Scope Statement 1.2.2 Determine Project Team 1.2.3 Project Team Kickoff Meeting 1.2.4 Develop Project Plan 1.2.5 Submit Project Plan 1.2.6 Milestone: Project Plan Approval 1.3 Execution 1.3.1 Project Kickoff Meeting 1.3.2 Verify & Validate User Requirements 1.3.3 Design System 1.3.4 Procure Hardware/Software 1.3.5 Install Development System 1.3.6 Testing Phase 1.4 Control 1.4.1 Project Management 1.4.2 Project Status Meetings 1.4.3 Risk Management 1.4.4 Update Project Management Plan 1.5 Closeout 1.5.1 Audit Procurement 1.5.2 Document Lessons Learned 1.5.3 Update Files/Records 1.5.4 Gain Formal Acceptance 1.5.5 Archive Files/Documents
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TREE S TRUCTURE V IEW
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Verify & Validate User Requirements
The original user requirements is reviewed by the project manager and team, then validated with the users/stakeholders. This is where additional clarification may be needed. 3 1.3. Design System
The technical resources design the new widget management system. 3 1.3.
Procure Hardware/Software
The procurement of all hardware, software and facility needs for the project. 3 1.3.
Install Development System
Team installs a development system for testing and customizations of user interfaces. 3 1.3. Testing Phase
The system is tested with a select set of users. 2 1. Control
The work involved for the control process of the project. 3 1.4. Project Management
Overall project management for the project. 3 1.4.2 Project Status Meetings Weekly team status meetings. 3 1.4. Risk Management
Risk management efforts as defined in the Risk Management Plan. 3 1.4.
Update Project Management Plan
Project Manager updates the Project Management Plan as the project progresses. 2 1.5 Closeout The work to close-out the project. 3 1.5.
Audit Procurement
An audit of all hardware and software procured for the project, ensures that all procured products are accounted for and in the asset management system. 3 1.5.
Document Lessons Learned
Project Manager along with the project team performs a lessons learned meeting and documents the lessons learned for the project. 3 1.5. Update Files/Records
All files and records are updated to reflect the widget management system. 3 1.5.
Gain Formal Acceptance
The Project Sponsor formally accepts the project by signing the acceptance document included in the project plan. 3 1.5. Archive Files/Documents
All project related files and documents are formally archived.
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2.2.2 Project Schedule and Time Management Plan
I NTRODUCTION
The project schedule is the roadmap for how the project will be executed. Schedules are an important part of any project as they provide the project team, sponsor, and stakeholders a picture of the project’s status at any given time. The purpose of the schedule management plan is to define the approach the project team will use in creating the project schedule. This plan also includes how the team will monitor the project schedule and manage changes after the baseline schedule has been approved. This includes identifying, analyzing, documenting, prioritizing, approving or rejecting, and publishing all schedule-related changes.
SCHEDULE MANAGEMENT APPROACH
Project schedules will be created using MS Project 2007 starting with the deliverables identified in the project’s Work Breakdown Structure (WBS). Activity definition will identify the specific work packages which must be performed to complete each deliverable. Activity sequencing will be used to determine the order of work packages and assign relationships between project activities. Activity duration estimating will be used to calculate the number of work periods required to complete work packages. Resource estimating will be used to assign resources to work packages in order to complete schedule development.
Once a preliminary schedule has been developed, it will be reviewed by the project team and any resources tentatively assigned to project tasks. The project team and resources must agree to the proposed work package assignments, durations, and schedule. Once this is achieved the project sponsor will review and approve the schedule and it will then be baselined.
The following will be designates as milestones for the project schedule: Completion of scope statement and WBS/WBS Dictionary Baselined project schedule Approval of final project budget Project kick-off Approval of roles and responsibilities Requirements definition approval Completion of data mapping/inventory Project implementation Acceptance of final deliverables
Roles and responsibilities for schedule development are as follows:
The project manager will be responsible for facilitating work package definition, sequencing, and estimating duration and resources with the project team. The project
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The project sponsor must review and approve this request before the schedule can be re- baselined.
SPONSOR ACCEPTANCE
Approved by the Project Sponsor.
Creative Electronics and Automation Dated : 07/09/
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Staff Planning
Staff
Acquisition
Staff Training
Staff Tracking
Staff Transition
End Start
2.2.3 Project Human Resource Management Plan
Introduction
Purpose
This document describes the Staff Management Plan for the electronic ballast for 200w induction lamp Project. The purpose of the Staff Management Plan is to capture ‘how’ the project manager will manage their staff resources throughout the life of the project. The Staff Management Plan will make certain the project has sufficient staff possessing the correct skill sets and experience to ensure a successful project completion.
Scope
This Staff Management Plan identifies the process and procedures used to manage staff throughout the project’s life. The plan describes the planning and acquisition of both state staff and consulting staff, describes the responsibilities assigned to each staff, and discusses transition of staff to other assignments.
Document Maintenance
This document will be reviewed annually and updated as needed, as a project proceeds through each phase of the system development life cycle. Lessons learned as a result of continuing staff management efforts will be captured at the end of each project phase and used to improve project.
This document contains a revision history log. When changes occur, the version number will be updated to the next increment and the date, owner making the change, and change description will be recorded in the revision history log of the document.
Staff management approach
The staff management process for the project consists of the following five elements: Staff Planning, Staff Acquisition, Staff Training, Staff Tracking, and Staff Transition.
STAFF MANAGEMENT PROCESS
